Call for breakout sessions

Submission System Opens
Monday, October 30, 2017

Submission Deadline
Friday, December 8, 2017 (11:59pm PST)

Notifications of Acceptance
Friday, February 2, 2018

Confirmations Due from Accepted Submissions
Friday, February 9, 2018

Process & Criteria

A limited number of proposals will be selected for breakout sessions. A selection committee of UC faculty and students will review submissions. The committee will select sessions that best exemplify the breadth, depth and transformative nature of current global health research, program development, and field work conducted by members of the UC community. Topics may range from basic to translational sciences, engineering to social entrepreneurship, women’s health to global health diplomacy. UCGHI seeks a broad range of topics to feature the rich diversity of global health work being done across different disciplines. View examples of previous breakout session topics. Preference will be given to sessions featuring interactive formats (e.g. workshops, roundtable discussions, small group case studies, multi-media presentations) and sessions featuring demonstrated interdisciplinary and cross-campus collaborations.

Format

  • Total word count of the proposal may not exceed 400 words
  • Proposals should include: title, description, format, a/v & equipment needs (rooms are equipped with table, chairs and a projector)
  • Proposal descriptions must clearly state objectives of the breakout session and demonstrate clear relevance to global health and UC Global Health Day
  • Our goal is to feature an array of global health solutions to some of the world's greatest health challenges. This year we will examine solutions through the lens of the following tracks:

                   - Innovation
                   - Collaboration
                   - Addressing Barriers to Success
                   - Empowerment 

Guidelines

  • Each proposal should be submitted by a session organizer who will serve as the primary contact prior to and during the event
  • All session organizers must have an official current affiliation with the University of California (e.g. student, postdoctoral fellow, faculty, staff, visiting scholar, etc.) UC alumni can submit proposals if they have graduated within the last 3 years
  • Proposals must include the names, emails, and affiliations of all team members (maximum 2 co-presenters) at the time of submission
  • An individual should plan to be part of no more than one breakout session proposal team
  • Limit of one submission per team
  • Students proposing to organize and lead sessions will have to demonstrate the support of a UC faculty mentor who will guide them through the organizing process
  • Submissions that are incomplete, or do not meet specified requirements, will not be reviewed

If your proposal is accepted:

  • You will need to confirm your intention to participate. If UCGHI does not receive this confirmation by February 9, 2018, your slot will be forfeited
  • You will have 45 minutes to present your breakout session
  • You may set up 15 minutes prior to your session’s start time
  • Breakout session time and location are designations at the discretion of UCGHI
  • Rooms will be equipped with projectors, chairs and tables only. Additional equipment, such as laptops, adaptors and pointers must be provided by presenters
  • Please start and end your session on time to be respectful of other presenters
  • All accepted breakout session presenters will receive complimentary registration to UC Global Health Day 2018. Complimentary registration is applicable to all participating members of the breakout session team. Proposals must include the names of all team members at the time of submission. Registration cannot be exchanged.

Travel Scholarships for Student presenters

UCGHI will provide funding to support travel for student breakout session presenters. Presenters who are faculty, postdocs, etc. do not qualify for UC Global Health Day student scholarships.

$300 maximum per person for presenters from UC Berkeley, UC Davis, UC Hastings, UC San Francisco, UC Merced, UC Santa Cruz

$100 maximum per person for presenters from UC Irvine, UC Riverside, UC Los Angeles, UC Santa Barbara

UCSD students are not eligible for travel scholarships for break-out sessions

  • Travel scholarships awarded to current UC students only
  • Travel funding cannot be increased, deferred or exchanged
  • Amounts will be determined by the location of the team member’s home UC campus (see above)
  • Funding support can only be used to offset travel expenses (standard domestic)
  • Funding will be distributed in the form of reimbursements following the event. Reimbursements must comply with standard UC policy and include all relevant receipts and signed reimbursement form. All requests for reimbursement must be received by Friday, May 18 (1 month after event date). 1 reimbursement request per presenter. Group reimbursement requests are not allowed.
  • A maximum of (3) student presenters from each breakout session will be supported by student scholarships

How to submit

We are using Catalyst to collect breakout session proposals.

  • Click the button below to register with your email address.
  • Once your account has been confirmed you will be able to start the application process.

Questions?

ucghi@globalhealth.ucsf.edu